The Attachment Clerk allows you have Attachment Executive
prompt you when you don't have attachment rules set up to move or delete
attachments out
of your messages. By having the Attachment Clerk prompt you to remove
the attachments in your messages while you work with them can significantly
decrease your overall mailbox or personal folder size as a matter of habit
rather than having a clean up task later. The Attachment Clerk can
really help ensure your inbox never gets to filled up
with messages full of attachments.
Attachments Tab
If an attachment rule does not exist, move attachments when a message is
closed
By selecting this option, every time you close a message, the Attachment
Clerk will check to see if the message contains attachments, Attachment
Executive will take one of the actions described below.
--- Always prompt for location and filename
Selecting this option makes Attachment Executive prompt you for a
location to move your attachments to. It will also give you the option
to delete the attachment and delete the message if you so choose.
--- Automatically save attachments and process filenames
Location for attachments [ ] [Browse]
By choosing this option, Attachment Executive will check messages for
attachments when you close them and then automatically save any attachments
contained within the message in the location specified in accordance to the
following settings specified.
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Filename Options |
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--- Use the filename options found in my Global Settings |
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Selecting this option means Attachment Executive will look in your
Global Settings for the setting you specified
there. |
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--- Use these settings |
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Add Attachment Last Modified Time
Note: This option will not operate for attachments that are stored in
personal folder files. Personal folders do not keep last modified times on
attachments |
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Add Received Date
Add Message Subject
Prefix Filename
Suffix Filename
Replace Filename
Number of characters to
use: [#]
Remove "Re:" and "Fw:" |
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Selecting this option over rides the Global Settings and is used for
just the Attachment Clerk. This means that attachments that are
moved when you close a message are subject to the filename options
specified here and not the ones specified in the Global Settings.
For more information on each of these settings, please refer to the
Global Settings tab. |
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Subfolder Options |
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--- Use the subfolder options found in my Global Settings |
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Selecting this option means Attachment Executive will look in your
Global Settings for the setting you specified
there. |
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--- Use these settings: |
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Create file folder
structure that resembles mail folder structure when moving attachments
Move attachments to
subfolders named by
Note: This option will automatically create file subfolders.
Sender Name
Remove text in () or []
brackets when creating new file subfolders
Examples: "Smith, Judy [49283:EX]" would become "Smith, Judy" "(23948)
Dennis" would become "Dennis"
Message Category (only
for messages with a single category)
E-mail Address of Sender
(only for SMTP addresses) |
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Selecting this option over rides the Global Settings and is used for
just the Attachment Clerk. This means that attachments that are
moved when you close a message are subject to the filename options
specified here and not the ones specified in the Global Settings.
For more information on each of these settings, please refer to the
Global Settings tab. |
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Duplicate File Options |
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--- Use the duplicate file options found in my Global Settings |
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Selecting this option means Attachment Executive will look in your
Global Settings for the setting you specified
there. |
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--- Use these settings: |
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Prompt me for a new
filename
Add a sequence number to
the new filename
Preface the sequence
number with:
Overwrite the existing
file if the attachment was received at a later date |
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Selecting this option over rides the Global Settings and is used for
just the Attachment Clerk. This means that attachments that are
moved when you close a message are subject to the filename options
specified here and not the ones specified in the Global Settings.
For more information on each of these settings, please refer to the
Global Settings tab. |
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Advanced... |
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Delay processing of
attachments for:
#
Minutes/Hours/Days/Months |
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Specifying these options will cause Attachment Executive to check
the message when you close it, however it will not move the attachments
until after the amount of time you specify in these settings. |
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Do not process
attachments in e-mail messages received from the following e-mail addresses:
Add, Remove |
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By using the Add and Remove buttons you can have Attachment
Executive's Attachment Clerk ignore message from particular people.
This is handy if you receive attachments from certain individuals that
you never want to remove attachments from their e-mails. An
example of this is delivery receipts from particular domains that
contain text files. Often you may read the message and then just
delete it. Having the Attachment Clerk prompt you for these
messages isn't useful if you plan on deleting them any way. By
adding the address of the sender you will have The Attachment Clerk just
ignore the messages. |
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Do not process
attachments in e-mail messages received from the following domains:
Add, Remove |
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By using the Add and Remove buttons you can have Attachment
Executive's Attachment Clerk ignore message from particular domains.
This is handy if you receive attachments from people at a certain
company that you never want to remove attachments from their e-mails.
By adding the domain of the senders you will have The Attachment Clerk
just ignore all messages you receive from this domain. |
Reminder Tab
Prompt me to add attachment to an outgoing message if I forgot to add
them
An outgoing message should have attachments if
any of the following phrases are found:
Add, Modify, Remove
If you are like most people, you may frequently be busy, send e-mail
messages to people with attachments only to realize after you sent it that
you forget to attach the file. By using the reminder option, you can
have Attachment Executive check messages before you send them for particular
words, and if it finds those words in the message then it ask you if you
want to send it without attachments. For example, if you enter the
phrases "Please find attached" in the phrases, if you write in your message
that your sending "Please find attached a copy of ....", Attachment
Executive will halt sending the message if it does not contain an
attachment. It will then ask you if you still want to send it or
cancel the send to give yourself the opportunity to add the file before
sending it. Most people find this feature extremely handy. |