General
Tab
The Global Settings dialog box is used to set default
parameters for Attachment Executive users. These settings allow users to
configure Attachment Executive global settings. Keep
paperclip icon on messages with moved attachments
This option will ensure that when attachments are removed using Attachment
Executive, that a small file is left in the message to ensure that the
little paperclip icon (indicating a message has attachments) remains visible
when viewing.
Place attachment hyperlinks in the beginning of messages instead of at the
end
This option allows you to select if you would rather have information
about moved and deleted attachments placed at the bottom of the e-mail
message text or at the top. The default is to place the text at the
bottom.
Turn off System Tray icon
The single setting on the Other tab is to make the Attachment Executive system
tray icon visible or invisible. This option allows users of Windows
2000 Professional to minimize the number of system tray icons, while
allowing users of Windows XP the option of having it there to access menu
options. *Note: The system tray icon allows you to stop
Attachment Executive from processing any messages at any given time. This option
basically disables all Attachment Executive functionality until such a time
that you want to start it again. By turning off the system tray icon,
you will not be able to stop Attachment Executive from processing messages
you've created rules for. If however you are comfortable with the
rules you've set up and no longer wish to see the Attachment Executive system
tray icon, by checking this option it will disappear from your system tray.
Keep Attachment Executive windows on top of all other desktop windows.
By clicking this checkbox, you can ensure that Attachment Executive windows
will never disappear behind the Outlook window or any other windows.
If you find you have had problems with the Attachment Executive windows
sometimes getting lost behind other windows, by turning this option on, the
windows will always be in the foreground and will never be hidden from view.
When deleting a message, prompt to delete linked files (if the files exist)
This option allows you to have Attachment Clerk to prompt you when you
delete a message that contains hyperlinks to files in the file system.
When you delete a message, the hyperlinks are checked to see if the files
still exist in the file system. If they do exist and this option is
turned on, Attachment Clerk will prompt you to ask if you want to delete the
linked files.
When forwarding a message, prompt to reattach files (if the files exist)
This option allows you to have files placed back into an e-mail message when
you forward it. Attachment Clerk will examine the message contents
when you forward it to see if there are any file hyperlinks. It will
also check the file system to see if those files still exist. If the
files do exist, it will prompt to ask you if you would like to attach the
files. The files are attached when you send the message or when you
save it to your drafts folder.
Include "MADSolutions Attachment Executive" in hyperlink section in e-mail
messages
This option allows you to remove the text "MADSolutions Attachment
Executive" from the attachment information that is placed in the bottom of
e-mail messages.
Do not process link files (.LNK) as attachments
The previous version of the software, Attachment Executive 3.0, used to add
link (LNK) files to e-mail messages when you were using the feature "Keep
paperclip icon on messages with moved attachments". In Attachment
Executive 2003, this feature was updated to include small text files instead
of link files. This option should be turned on if you previously used
that feature in Attachment Executive 3.0 to ensure that paperclip icons are
not removed.
E-Mail
Addresses
My e-mail addresses
This box helps to let Attachment Executive know what email addresses should be
treated as yours. In some cases you may have multiple email addresses that
you use and you will want Attachment Executive to treat those messages as
though they came from you. This is important when Attachment Executive has
rules set up to move or delete attachments in messages you send and receive.
My other addresses
If you use Microsoft Exchange, you may notice that some of
your internal Exchange addresses are automatically added for you in this box.
If no addresses appear in this box, this is normal. Note: These
addresses can not be added or removed. They are placed there by
Attachment Executive.
Filename
Options
These options allow you to add or remove from the filenames when attachments
are moved to the file system. These options will be used by default in
all of the utilities in Attachment Executive that move attachments to the
file system. You can also override these settings individually in the
utilities and attachment rules if you do not want to use the global options.
Add Attachment Last Modified Time
This option will add the date and time that an attachment was last
modified to the filename. For example, the attachment "Test.doc" might
be saved as the file "Test 2003-09-12 10-11.doc". Please note that the
last modified time for attachments is not available in personal folder
files. In this case no date or time will be added to the filename.
Add Received Date
Adding the received date option adds the message received date to the
end of the filename of the attachment when saved.
If you select the option to add the message subject to
the filename, you have a couple of choices with respect to how and where you
would like the message subject added.
Prefix – If you choose prefix, then the message subject
will be added to the beginning of the filename
Suffix – If you choose suffix, then the message subject
will be added to the end of the filename
Replace – Choosing this option will save the
attachments with the message subject and ignore the actual filename.
Number of characters to use…specifies how many
characters of the message subject to use in the attachment filename.
The last check box provides you with an option to
“Remove the Re: and Fw:” from the message subject.
Subfolder
Options
These options allow you to specify automatic file subfolder creation to help
you sort out attachments. These options will be used by default in
all of the utilities in Attachment Executive that move attachments to the
file system. You can also override these settings individually in the
utilities and attachment rules if you do not want to use the global options.
Create file folder structure that resembles mail folder structure when
moving attachments
This option means that new file folders will be created with the
same names as your mail folders whenever an attachment is moved. For
example, if an attachment named "WorkFile.doc" is moved to the folder "C:\Attachments"
that was in the mail folder "Received from work" and this mail folder is
under your "Inbox" folder, then the attachment will be saved at the path "C:\Attachments\Inbox\Received
from work\WorkFile.doc".
Duplicate
Options
These options
allow you to indicate how you would like Attachment Executive to handle an
attachment if a file with the same name already exists in the specified
location. These options will be used by default in all of the
utilities in Attachment Executive that move attachments to the file system.
You can also override these settings individually in the utilities and
attachment rules if you do not want to use the global options.
“Prompt for new filename” – This setting means you will be prompted for a
new filename if a file already exists.
“Add a sequence number to the filename” – This setting
means the next incremental number will be added to the filename. (For
example, “Text 2.doc”, “Text 3.doc”) The option "Preface the sequence
number with" allows you to specify additional text that should be included
in the filename before the sequence number. (For example, if you
specify ">", then the filenames may be "Text >2.doc", "Text >3.doc").
“Overwrite the exist file if the attachment was
received at a later date” – This setting means the existing file will be
overwritten with the attachment if the message has been received later than
the existing was last modified.
Deleted
Attachments
When deleting attachment I have sent, keep a local copy
This section allows you to specify that whenever Attachment Executive
deletes an attachment, it should first be copied to a file folder in case
you need to retrieve it later.
Remove local copies of deleted attachments after they are day(s) old
This option allows you to specify how long the copies of the deleted
attachments should be kept before they are also deleted from the local copy
file folder. When using this setting, make sure that you select a
location for these copies of deleted attachments that does not contain any
other files. This setting will delete any files in the selected file
folder as soon as they are more than the specified number of days old.
Never remove local copies of deleted attachments
This option allows you to specify that you want Attachment Executive to
make a copy of any attachment it deletes in the file system and you do not
want it to ever automatically delete those files.
Location for local copy of deleted attachments
This setting allows you to select the file folder where you want a copy
of deleted attachments kept. It is recommended that you create a new
file folder for this and do not use an existing file folder that already has
files in it.
Duplicate File Options
This button allows you to configure how you want deleted attachments
treated if a file with the same name already exists. Refer to the
"Duplicate Options" section for more information on the options that are
available.
Processing Background
Processing Interval
Attachment Executive periodically checks your e-mail to see if any
attachments need to
be processed. By default it will check new e-mail in your Inbox
shortly after it arrives and the rest of your e-mail every 30 seconds and
process the attachments according to the configuration settings you have
specified. If your computer seems to be slower while using Attachment
Executive and you have a lot of e-mail to be processed, you may want to
reduce the time in between checks. Generally speaking every 15 minutes
is a more than adequate amount of time in between processing. If
you're computer however does not have any performance issues, leaving the
default setting of 30 seconds should be fine. Processor
Utilization
Processing of messages by Attachment Executive is extremely quick.
However there are circumstances whereby a user can have literally thousands
of messages in their inbox or sent items. When this happens and rules
are initially set up, Attachment Executive can begin processing
hundred/thousands of messages and take up 30-50 % of your computer's
processing capabilities. If you find your computer has slowed down
because of the amount of e-mail that needs to be processed by Attachment
Executive, you may want to change this setting to be a low CPU utilization
setting. Once your e-mail has been organized and cleaned up, returning
this setting to the default mid-point may be more appropriate.
About
The about tab provides you with the information related to the current
product version/build as well as the opportunity to report a bug in our
software or check for updates to see if you are currently running the latest
version.
When you submit a bug report by clicking on the "Contact
MADSolutions Support" button,
an e-mail will appear containing basic system information as well as a
request for information from you. Once you have entered the appropriate
information in the e-mail, click the Send button to submit your problem
ticket to MADSolutions support. You can also check for
updates by clicking the "Check for Updates" button. Clicking this button will bring
you to the product updates page. On this page you will see the current
build of the software you are using. If the build number on your about
tab is lower than the one that appears on the web site, we suggest you
download the update, close Outlook, install the update and re-open your
Outlook. This will ensure you're always using the most up to date and
stable version of the software. |